Work from Home – Yamaha's tips for smart working and videoconferencing

Yamaha helps customers and partners with many tips for managing Smart Working and remote collaboration effectively. This guide illustrates 7 key benefits of videoconferencing that have a huge impact on business relationships and overall productivity. We hope this guide helps you understand the importance of video for effective communication and why it is a great tool for your organization.

Visual Technology, in addition to re-proposing this article, offers a selection of products designed to simplify and make videoconferencing more comfortable

1. Create a sense of unity

A videoconferencing system simplifies the organization of meetings that the entire team can attend. The ability to create a chat with multiple participants, wherever they are, is a great way to bring diverse teams together and foster deeper collaboration.

2. Put a face to the conversation

Trust builds faster in a video conference than in an audio call. When you meet someone face-to-face, you can see their smile and react to their body language, you can get to know them much more deeply. Seeing how the other person reacts allows you to relax and interact more naturally. In short, video conferencing adds a face (and a voice) to a name.

3. Observe non-verbal cues

Humans remember visual information much better than auditory information. Studies have shown that only 7% of communication is verbal (i.e., the content of the words), while voice inflection accounts for 38% and non-verbal cues represent 55%. In a video conference, you can see the other person's body language, gestures, facial expressions, and much more.

4. Increase productivity

Adding video to a teleconference can also help increase productivity. Its humanized conversation style can prevent participant distractions that can occur during an audio call, such as checking emails. Because you need to adhere to common behavioral norms, maintaining eye contact with the other person, it will be easier to focus on the conversation and better understand the immediate needs of others.

5. Reduce travel costs and save time

Bringing the team together in person can incur significant expenses for the company. Organizing a traditional conference can involve flights, accommodation, and other costs. Additionally, employees cannot perform their normal daily activities for a certain period of time. Videoconferencing allows teams to catch up easily and as often as desired. With today's technologies, videoconferencing can feel as natural as face-to-face communication.

6. Leverage videoconferencing features

The latest videoconferencing systems offer additional functionalities compared to regular conference phones. Sharing slides, setting up poll questions, and real-time collaboration on a document are just some of the tools provided by videoconferencing software. These features foster more natural conversations and greater participant engagement.

7. Get straight to the point

As mentioned earlier, videoconferencing saves a lot of time that would normally be spent organizing appointments and traveling. Thanks to the flexibility and simplicity of videoconferencing, impromptu meetings can be held as soon as both parties access the conferencing software. This allows you to get straight to the point, without the usual formalities that take up the first 10-15 minutes of a planned “official” conference. When everyone is in sync, you can focus on sharing ideas and solving problems, without wasting time.

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